Cler-Tech 72-23-24 CAS 1.0 FTE Office Secretary - SEA at JBLC

by Grand Erie District School Board

Reference #: Cler-Tech 72-23-24
Position Type: Full-time
Date Posted: Jun 07, 2024
Grand Erie District School Board

Job Description

1.0 FTE Office Secretary - SEA
10 month position
JBLC (Brantford, ON)

The Grand Erie District School Board is guided by our vision to Learn, Lead and Inspire and our shared mission to build a culture of learning, well-being and belonging to inspire each learner. Grand Erie’s 2800 employees provide quality education to approximately 26,000 full-time equivalent students who attend our 72 schools.  The Board spans a geographic area encompassing the City of Brantford and the Counties of Brant, Haldimand and Norfolk. The head office is located in Brantford. The Board is currently seeking a 1.0 FTE 10-month Office Secretary - SEA to join our team.


Responsibilities:
  • Able to manage, plan, order, process for Special Equipment Amount (SEA)
  • Clerical support for SEA for purchasing/expense reconciliation
  • Maintain excel spreadsheets to track and monitor the SEA budget
  • Organize transfers of SEA items within Grand Erie and out of board.
  • Able to support the completion of Ministry and Board reports efficiently and accurately.
  • Create reports using LITE as requested
  • Data entry into eLITE system for technology equipment purchased through SEA, data input into Ministry excel workbook that includes type of equipment and purchasing information
  • Work closely with IT and the Specialized Services System Team in the ordering and procurement of technology and peripherals that work within the IT network
  • Able to prioritize SEA files based on urgency and process
  • Reception duties as required
  • Perform other duties as assigned

Qualifications:
  • Secondary School Graduation Diploma (Grade 12 or equivalent education)
  • Experience with Ministry spreadsheets and reporting an asset
  • Able to work effectively and efficiently with minimum supervision
  • Must have excellent planning & organizational skills; ability to multi-task with numerous competing timelines.
  • Proficient in the use of computers and Office 365
  • Basic bookkeeping skills (i.e. have the ability to record, balance and handle small amounts of funds)
  • Excellent keyboarding skills; speed and accuracy are essential
  • Exemplary customer service skills
 
Job Specifications
Hours of Work Full-time, 10 month position. Currently 1477 hours annually
Rate of Pay As per the collective agreement
Supervisor Principal Leader
Posting Number Cler-Tech 72-23-24 CAS
Effective Date June 24, 2024
Apply to
Casual applicants may apply by clicking the button below by June 14, 2024 at 4:00 pm.     

All submissions are to include a complete cover letter, resume, qualifications, and the names of three (3) professional references at least one of which must be a current supervisor (one document if submitted electronically). All new employees are required to provide an original Police Record Check (which includes a “vulnerable sector search”) acceptable to the Board prior to the commencement of employment.

Applicants with a disability that requires an accommodation to enable their participation in the interview process should advise the Board when contacted for an interview.  Any assessment and selection materials and processes used in the interview process can be made available in an accessible format, upon request in advance.

All submissions are subject to a screening process and some applicants may not be granted an interview.

Grand Erie District School Board recognizes Six Nations of the Grand River and Mississaugas of the Credit First Nation, as the longstanding peoples of this territory. We honour, recognize, and respect these communities as well as all First Nations, Métis and Inuit Peoples who reside within Grand Erie District School Board. We are all stewards of these lands and waters where we now gather, learn and play, and commit to working together in the spirit of Reconciliation.

 
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