Responsibilities:

Responsible for matching and verifying supporting documentation including the purchase order/cheque requisition, invoice/credit memo and receiving documents.  Processing documents into the correct General Ledger account and accounting for commodity taxes accurately (i.e. PST, HST and GST).

Inventory related Invoices/Credits.  All variances documented and sent back to purchasing for manual approval.

Non-Inventory Invoices/Credits – Agree to the purchase order and receiving documents, check invoice mathematical accuracy.  Non-PO invoices forward for approval to appropriate department manager.

Expense Reports and Charge Cards – Agree all invoices to summary, ensure Company Policy is followed, check mathematical accuracy, and ensure management has approved documents.

Responsible for accurately keying in supplier invoices, credits and cheque requisitions into the Accounts Payable system, on a timely basis.  Ensuring all verifications steps have been completed.

Processing of cheques, matching invoices with vouchers and forwarding for signatures.  To ensure payments are received within given time frames and to record issuance of cheques.

Maintenance of the Accounts Payable files.

Requirements:

3+ Years of experience

Must be familiar with Truckmate and TMW

Strong communication skills

Ability to Multi-task and strong problem solving skills

Exhibit a sense of urgency and be able to demonstrate the ability to solve problems in a fast paced environment

Ability to present themselves in a professional manner to vendors and customers both internal and external

Work the midnight shift with occasional on-call (on-call is a rotating schedule)