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Supervisor, Cataloguing Services

by Thames Valley District School Board

Date Posted: Dec 02, 2022
Thames Valley District School Board

Job Description



JOB TITLE: Supervisor, Cataloguing Services
LOCATION: Leathorne
SALARY RANGE: $63,172 - $83,54
HIRING RANGE: $63,172 - $80,628
DATE OF VACANCY: January 2023



The Supervisor, Cataloguing Services is responsible for the planning, organizing, processing and operation of TVDSB’s centralized Cataloguing Services department which provides support for school libraries across the system, in addition to supervising staff.



• Maintain the cataloguing database of the records of all library resources across the school board. Develop and implement policies and procedures to ensure the currency and integrity of that database

• Organize and coordinate the Board’s school library inventories

• Recruit, select, train, and develop all Cataloguing Services staff

• Provide on-line, telephone, and on-site support to Teacher Librarians

• Manage portfolio budget

• Catalogue library resources



• Guide and direct the cataloguing process of library resource materials to support client base in schools and other facilities

• Monitor service delivery and respond to issues or inquiries

• Implement cataloguing standards and protocols to promote staff accountability

• Supervise staff and student employees including delegation of responsibilities, managing performance and conduct issues, completing performance appraisals and goal setting activities

• Arrange professional development opportunities for staff

• Participate in the recruitment and selection of staff

• Liaise with Principals, teachers, and site administrators to coordinate services

• Participate on centralized and department committees and provide recommendations regarding strategic plans

• Develop and deliver training to school-based staff regarding cataloguing services

• Monitor inventory and maintain associated documentation

• Collect and interpret inventory statistics

• Liaise with book vendors

• Manage cataloguing databases

• Collaborate with the Learning Technologies Coordinator with the responsibility for Libraries

• Assume system manager responsibilities in the absence of the Supervisor, Library Automation and Resources



• Knowledge of Cataloguing databases, Resource Description and Access (RDA), Library of Congress Subject headings, Structured Query Language (SQL), Web Dewey Decimal system and Thames Valley Absence Reporting and Replacement Information System (TVARRIS)

• Proficient in computer systems such as Outlook 365, MS Office Suite, etc.

• Excellent interpersonal skills with effective communication skills, both orally and in writing

• Ability to work both independently and part of a team

• Understand the importance of equity as it pertains to book selection and cataloguing responsibilities



• Completion of a two (2) year post-secondary Diploma in Library and Information Technician or equivalent

• Bachelors Degree and knowledge of Children’s Literature is an asset

• Three (3) years of related work experience is required

The recruitment process requires a criminal background check for work with vulnerable persons

Please note it is the responsibility of the applicant to ensure that the application is received by Human Resources on or before the deadline date. If you were educated outside of Canada, you must have your certificates and/or diplomas or degrees assessed against Canadian education standards. This will enable you to provide proof of Canadian equivalency when applying for a job. The Alliance of Credential Evaluation Services of Canada is a membership organization that offers fair and credible academic credential assessment services in Canada. (NOTE: This is different from translating credentials into English).

Please use the "APPLY FOR THIS POSITION" link below to submit your electronic application. Only applications submitted using this link will be considered.

The Thames Valley District School Board is committed to equity and inclusion in the recruitment of qualified staff who reflect and support the diverse perspectives, experiences and needs of our students and school communities. The Thames Valley District School Board seeks to ensure that all recruiting processes are non-discriminatory and barrier-free and will provide accommodations to applicants in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Please inform the Human Resources team member indicated below of the nature of any accommodation(s) that you require.

A. Torchia, Staffing Specialist, Human Resources

We thank all applicants, however, only those selected for an interview will be contacted

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